Job title department tagger: add a Sales, Marketing or Engineering column to a lead list
In short: Upload a list, pick the title column, and each row gets a department from plain keyword rules, with the matching word shown. Limit: Rules are in English and match whole words, so unusual titles may land in Other.
Upload a CSV or .xlsx file, or paste it with a header row, and pick the column with the job title. Each title is matched against keyword rules in a fixed order, such as sales, marketing, finance and engineering, and a Department column is added. A second column can show the word that decided it. Titles that match nothing are labelled Other. Download the file.
Price: this tool is free. Checking a whole email list is from $9/mo, and the first 100 checks are free with Google, no card. Check your list free nowSee pricing
Sample result
Six example titles are tagged: VP of Sales is Sales, Senior Software Engineer is Engineering, and Barista matches no rule, so it is Other.
- Rows tagged
- 5
- Departments found
- 5
- Left as Other
- 1
What this means for you
A department does not show which addresses exist; a check does.
- Fixed rule order
- Matching word shown
- Other, never guessed
- English titles
- Department
- Job title
- CSV
By SimpleVerifier Team · Last updated · Runs in your browser; nothing you paste is sent to us
Departments tagged? Check the addresses before you send.
- Download the file, or use the check button under the result, which carries its addresses across.
- Upload or paste it at /verify. Every address gets a live mailbox check, and the first 100 email checks are free with a Google sign-in, no card.
How do I add a department column from job titles?
- Upload the file as a CSV or .xlsx, or paste the cells with the header row first.
- Pick the column that holds the job title; a header such as Title or Position is picked for you.
- Choose whether to add a column showing the word that decided each department.
- Check the count per department and the examples, then download the file.
Example
- You enter
- Six titles: VP of Sales, Senior Software Engineer, Product Marketing Manager, Chief Financial Officer, Founder and CEO and Barista, with the matching word shown.
- You get
- 5 tagged and 1 left as Other: Sales (sales), Engineering (software), Marketing (marketing), Finance (financial) and Executive (founder). Barista matched no rule.
- Limits
- Runs in your browser; nothing is uploaded. Rules are English keywords in a fixed order, so a title with two functions goes to the first match.
How does it decide the department?
Each title is read against a list of keywords for one department at a time, in a fixed order: legal, finance, human resources, customer success, marketing, sales, product, design, IT and security, engineering, operations, and last executive. The first department with a match wins, and the matching word is shown in its own column so you can see why.
The order matters because titles mix functions. Product Marketing Manager is Marketing, not Product, and Sales Engineer is Sales, not Engineering. A title with no keyword, such as Barista, is labelled Other instead of being guessed.
Why tag departments before outreach?
A cold email about payroll software reads very differently to a finance lead and a head of sales. A department column lets you split one export into lists that each get their own message, or leave out the functions that would never buy.
It also pairs with seniority. Use the job title seniority filter to keep directors and above, then tag departments to pick the function you sell to.
What are the limits of keyword rules?
Titles are written in many ways, in many languages, and some are vague, such as Head of Growth or Partner. This tool reads English titles only and uses plain rules rather than a model, so every result can be traced to a word. Check the Other rows and the odd ones, and add your own overrides in the spreadsheet afterwards.
To clean titles first, run them through the job title normalizer.
Who uses this tool, and for what?
- Sales operations
- Split one export into lists by function before loading a sequence for each.
- SDRs
- Pull only the finance or engineering contacts out of a mixed list before writing to them.
- Marketers
- Segment a list by department so each group gets a message about its own work.
What can’t this tool tell you?
- Rules are in English and match whole words, so unusual titles may land in Other.
- A title with words from two functions goes to the first department in the fixed order.
- It tags what the title says, not what the person does day to day.
- Only the first sheet of a workbook is read.
Common questions
- What departments does it use?
- Legal, Finance, Human Resources, Customer Success, Marketing, Sales, Product, Design, IT and Security, Engineering, Operations and Executive. Titles that match none are labelled Other.
- Why is Product Marketing Manager tagged Marketing?
- The rules run in a fixed order and marketing is checked before product, so a title that holds both words goes to the first match.
- Can I see why a title got its department?
- Yes. Tick the option to add a column with the word that decided it.
- Does it work on titles that are not in English?
- No. The keywords are English, so other languages end up as Other.
- Is it the same as a seniority tagger?
- No. Seniority says how high someone is; department says what they work on. The job title seniority filter handles seniority.
- Is my file uploaded?
- No. It is read in your browser and goes nowhere.
A tidy list can still be full of dead addresses.
Extracting, deduplicating and syntax checks all work on the text of an address. None of them can tell whether the mailbox exists. Only the server that hosts it can answer that, through an SMTP check, and that is what the paid product does.
- Upload the cleaned file as it is: CSVs up to 100,000 rows
- A real SMTP mailbox check on every row, with catch-all detection
- Small list? Starter at $9/mo covers 2,500 emails a month, cancel anytime
Plans from $9 a month, cancel anytime, no contract. Sign in with Google and your first 100 email checks are free, no card. The free tools stay free either way.