Name and email recipient list builder: make Name <email> entries from a CSV
In short: Upload a list, pick the name columns, and get one Name <email> entry per person, comma or semicolon separated for a mail client. Names with commas or quotes are quoted correctly. Limit: A mail client's Bcc line has recipient limits; this is not for sending to a whole list.
Upload a CSV or paste it with a header row. The tool finds the first name, last name and email columns, or you pick them, and builds one Name <email> entry per person. Names with a comma or a quote are wrapped in quotes correctly. Choose commas, semicolons or one per line, then copy the list or download it.
Price: this tool is free. Checking a whole email list is from $9/mo, and the first 100 checks are free with Google, no card. Check your list free nowSee pricing
Sample result
Four example rows become Name <email> entries; Ben Hart, Jr. is quoted so the comma does not split him in two.
- Recipients
- 4
- Separator
- Comma
- Repeats dropped
- 0
What this means for you
A neat recipient list still bounces if the mailboxes are gone.
- First and last name joined
- Commas in names quoted
- Comma, semicolon or lines
- Copy or download
- Recipients
- Bcc
- CSV
By SimpleVerifier Team · Last updated · Runs in your browser; nothing you paste is sent to us
List built? Check every recipient before you send.
- Copy or download the list here, or use the check button under the result, which carries the addresses across.
- Upload or paste it at /verify. Every address gets a live mailbox check, and the first 100 email checks are free with a Google sign-in, no card.
How do I make a Name <email> list from a CSV?
- Upload the file as a CSV or .xlsx, or paste the cells with the header row first. It needs an Email column.
- Press Build the recipient list. The first name, last name or full name columns are chosen from the headers, and you can change them.
- Choose the separator: a comma for Gmail and Apple Mail, a semicolon for Outlook, or one per line.
- Copy the list into the To or Bcc line, or download it as a TXT file.
Example
- You enter
- A list with First name, Last name and Email columns: Ava Stone, Ben "Hart, Jr.", Cara Lin and one row with an address and no name.
- You get
- 4 recipients, 1 with no name: Ava Stone <ava@example.com>, "Ben Hart, Jr." <ben@example.org>, Cara Lin <cara@example.net>, dev@example.com
- Limits
- Runs in your browser; nothing is uploaded. A mail client's Bcc line has recipient limits, so it is not for sending to a whole list.
How are names with commas or quotes handled?
A comma in a display name would split one recipient into two, so a name such as Ben Hart, Jr. is wrapped in double quotes: "Ben Hart, Jr." <ben@example.org>. The same goes for a period, a colon, a semicolon, brackets, an @ and a quote mark, which the email standard (RFC 5322) says must be quoted in a display name. A backslash or quote inside the name is escaped.
Extra spaces in a name are collapsed. A row with no name becomes the bare address, with no empty brackets.
What does the separator change?
Gmail and Apple Mail take commas between recipients. Outlook accepts semicolons, and on most setups also commas. One per line suits a text file or a spreadsheet column. The list is the same either way; only the glue between entries changes.
Is this a good way to send to a whole list?
For a handful of people, yes. For a real list, a mail client's Bcc line has recipient limits, and sending one message to many people is not the same as a campaign with unsubscribe handling. Use the email list formatter to split addresses into batches, and see the Outlook recipients to Excel tool for the reverse job.
Who uses this tool, and for what?
- Small business owners
- Build a Bcc line from a customer spreadsheet without retyping names.
- Event organisers
- Turn a sign-up export into a list to paste into the To line for a short announcement.
- Assistants
- Make a clean Name <email> list from a contact sheet for a meeting invite.
What can’t this tool tell you?
- A mail client's Bcc line has recipient limits; this is not for sending to a whole list.
- It joins the columns you pick; it cannot tell which column holds the right name.
- It cannot say whether an address exists; that needs a mailbox check.
- Rows with no address in the Email column are skipped and counted.
Common questions
- Do I need separate first and last name columns?
- No. Pick one full name column instead and each entry uses it as it is. If you pick both, first and last are joined with a space.
- What happens to rows with no name?
- They become the bare address, with no empty angle brackets, and the count of rows with no name is shown.
- Are duplicate addresses removed?
- Yes. An address repeated on a later row is dropped and counted, so nobody is listed twice.
- Which separator should I use?
- A comma for Gmail and Apple Mail, a semicolon for Outlook. Both are read by most mail clients, but check yours with two entries first.
- Does it change the case of the names?
- No. Names are used as written apart from extra spaces. Addresses are lowercased.
- Is my list uploaded?
- No. The file is read in your browser and goes nowhere.
A tidy list can still be full of dead addresses.
Extracting, deduplicating and syntax checks all work on the text of an address. None of them can tell whether the mailbox exists. Only the server that hosts it can answer that, through an SMTP check, and that is what the paid product does.
- Upload the cleaned file as it is: CSVs up to 100,000 rows
- A real SMTP mailbox check on every row, with catch-all detection
- Small list? Starter at $9/mo covers 2,500 emails a month, cancel anytime
Plans from $9 a month, cancel anytime, no contract. Sign in with Google and your first 100 email checks are free, no card. The free tools stay free either way.